Guide to DBS Checks

Disclosure and Barring Service (DBS) checks enable organisations that provide opportunities or services for children and adults at risk to access information to assist in recruitment decisions. The check will show the club if an individual has any convictions relating to abusing children or adults at risk (and sexual offences) and will show if an individual is barred from working with children. 

BaseballSoftballUK is a registered body with the DBS and is able to administer checks on behalf of clubs and teams affiliated with the British Baseball Federation or British Softball Federation.

Obtaining DBS Checks

DBS checks are available all year,

  • email welfare@bsuk.com to request a form to be sent out to you.  This will include all necessary instructions
  • The form should be completed, along with the the DBS Privacy Policy Declaration sheet and return it with your completed DBS form. Applications will not be processed unless the signed declaration sheet is included. 
  • If your club offers ID checks, then the club officer will perform the ID checks, The Forms should be returned to BSUK.
  • If no local checking service, then follow the instructions for ID requirements and return to BSUK for checks.
  • If there are no errors (which would result in the form being returned) BSUK sends to DBS.
  • The DBS document will be sent to the user, who should load to Sport80 for it to be validated.
  • If there are concerns raised over any findings, these should be discussed with BSUK who will determine what, if any, mitigations may be needed.

All parties listed have 3 months from date of appointment/registration/affiliation to complete these checks – unless their role specifically needs his as a requirement to start in position, eg Safeguarding/Welfare offices

Portability Of Previous Checks

BaseballSoftballUK is not able to accept DBS disclosure certificates from other organisations. DBS checks are not currently transferable unless the individual is signed up to the update service and the original DBS check that was carried out checked the same information as BaseballSoftballUK would check.  Please talk to us to see if we can accept your check carried out by another party.

 

Further Information

For further information, visit the Government's DBS website and read our DBS Guidance for Clubs

DBS Documentation


DBS Checks Essentials
DBS Checks - Responsible Person Information
Continuation sheet for the DBS form
DBS Update Service