Insurance and Incident Reporting

Introduction

It is important to report any incident linked to a baseball or softball activity that results in an injury or accident. This could include an injury to an individual or damage to property. By building up a picture of the type of incidents that most commonly occur in our sports, BaseballSoftballUK and the British Softball Federation can look to make improvements to help reduce these in future.

Another reason to report incidents is associated with insurance provision. BaseballSoftballUK is required to maintain a record of any incident that might give rise to an insurance claim, and to pass it on to the insurance brokers for their own records in case a claim arises later. More information about insurance is given in the section below.

Please note that sending in the Incident Report does not automatically make it an insurance issue and does not constitute an insurance claim being made; it is initially just part of our record-keeping. We will only forward the record on to the insurance brokers if the incident is something that would be considered under the terms of the insurance policies should a claim arise.

For more information, please visit the incident reporting page.

 

Insurance

BaseballSoftballUK and British Softball Federation (BSF) take out insurance policies in their names covering civil liability and personal accident for their members. Insurance is arranged through Sports Insure. The British Baseball Federation (BBF) has opted to arrange its own cover.

More information about the cover is provided on this page (below), with further detail available on the relevant Sports Insure portal:

BaseballSoftballUK logoBaseballSoftballUK insurance portal
Directors, officers, staff, coaches, officials and volunteers of BaseballSoftballUK
BSUK Licenced Coaches
'Hit the Pitch' leagues and teams

BSF logoBritish Softball Federation insurance portal
Directors, officers, staff, coaches, officials and volunteers of the BSF
Affiliated leagues and teams

 

 

BBF logoBritish Baseball Federation
Directors, officers, staff, coaches, officials and volunteers of the BBF
Affiliated leagues and teams

Please contact the British Baseball Federation directly for details of its insurance cover.

 

Types of cover

BaseballSoftballUK

Civil Liability.  Covers:

  • BSUK Licenced Coaches while coaching baseball or softball in or out of their club environment 
  • BSUK staff and volunteers while working for BSUK
  • Leagues and teams that are members of BSUK's Hit the Pitch programme while involved in an official Hit the Pitch activity such as a training session, game or event.

Cover is provided ​for civil liability cases raised against the insured party while involved in one of the official activities above. Claims are assessed on the basis of whether the incident was a result of the insured party's negligence; accidents are generally not covered. Cover is included with the Hit the Pitch or Coach Licence fee.

Personal Accident. Covers:

  • BSUK Licenced Coaches while coaching baseball or softball in or out of their club environment
  • Members of Hit the Pitch leagues and teams while involved in an official Hit the Pitch activity such as a training session, game or event. 

Provides cover for some costs resulting from injury while involved in one of the official activities above. Cover is included in the Hit the Pitch or Coach Licence fee.

Who is covered? UK residents who are a registered member of a Hit the Pitch league or team or the BSUK Coach Licence Scheme, plus BSUK coaches, officials, employees, volunteers and committee members. 

For more details on what is covered, please visit the BSUK insurance portal.

More about Hit the Pitch is available via the Hit the Pitch website and information about the Coach Licence Scheme is available via the Coaching section of this website.


British Softball Federation

Civil Liability.  Covers registered members of your club for civil liability cases while involved in an official club activity such as a training session, game or event. Claims are assessed on the basis of whether the incident was a result of the club's negligence; accidents are generally not covered. Fee is charged by BSF and included in the affiliation fee.

Personal Accident. Covering members of your club for costs resulting from injury while involved in an official club activity such as a training session, game or event. Fee is charged by BSF and included in the affiliation fee.

Who is covered? UK residents who are a registered member of your club: players, coaches, officials, employees, volunteers, committee members. Registration is done via the British Softball website.

For more details on what is covered, please visit the BSF insurance portal.


British Baseball Federation

Civil Liability.  Covers registered members of your club for civil liability cases while involved in an official club activity such as a training session, game or event. Claims are assessed on the basis of whether the incident was a result of the club's negligence; accidents are generally not covered. 

Personal Accident. Covering registered members of your club for costs resulting from injury while involved in an official club activity such as a training session, game or event. 

Who is covered? UK residents who are registered members of your club: players, coaches, officials, employees, volunteers, committee members. For registration and more details on the BBF insurance, please visit the British Baseball website.
 

Travel insurance

For information on travel insurance for team trips abroad, please visit the travel insurance page.


What if your club plays both baseball and softball?

For clubs that play both baseball and softball, getting the right insurance is vital. As a general rule of thumb, if your club plays both sports then you'll need to insure the baseball teams through the BBF and the softball teams through the BSF. In other words, you can only get cover for participating in organised softball competitions by insuring on the softball insurance policy, likewise cover for participating in organised baseball competition requires the baseball insurance.

The exception is that if you are a baseball club and want to play a game of softball within your club (i.e. as part of a family fun day) then you are covered under the baseball policy as this is considered as a fun additional club activity. Vice versa if your softball club wants to try a game of baseball within your club, that would be covered on the softball policy. 

 

How does your club get covered?

Your club will be covered by the insurance policies providing that it pays the relevant insurance fee as requested by the Federation at the time of affiliation each season. The BBF and BSF will let their members know how much insurance will cost prior to the new season starting.

Generally, it is softball leagues which affiliate and pay an insurance fee to the British Softball Federation. Going down the chain, clubs pay membership and insurance fees to their league, and players pay membership fees to their club, which includes annual insurance cover. The exceptions are tournament teams that don't play in a league but take part in BSF tournaments during the year. They will affiliate directly with the BSF, sometimes through a tournament entry fee.

On the other hand, baseball clubs affiliate with the British Baseball Federation directly and pay an insurance fee in the process. Players then obtain insurance through membership with their club.

Venues often want clubs to demonstrate that they have civil liability cover to protect against accidental damage to property, injury to spectators etc; you can obtain a certificate of civil liability insurance from the relevant Federation. 

 

How long does cover last?

BaseballSoftballUK and the British Baseball and Softball Federations renew their insurance policies every year. Currently, policies cover roughly the calendar year, ending on 30 November before renewing a new annual policy.

Given that a season's insurance runs out in November and that the Federations don't usually request club insurance fees for the new season until the following spring, clubs may wonder whether they are insured if they train from December onwards or play indoor competition during the winter.

The Federations operate a rolling policy which means that if your club paid its insurance fees during the summer season it continues to be insured during the winter/spring period until the request is made for the new season's fees. At that point, clubs will no longer be insured until they pay the new season's fees.

 

Certificates of insurance

To obtain a certificate demonstrating that your club has civil liability cover, please contact the Treasurer for the organisation that you are affiliated to:

British Baseball Federation

British Softball Federation

.(JavaScript must be enabled to view this email address) (Hit the Pitch / Licenced Coaches)

 

How does someone make an insurance claim?

Insurance claims can be made through the relevant BaseballSoftballUK or British Softball Federation insurance portal, depending on your affiliation. To make a claim on the British Baseball Federation insurance please contact the BBF directly.

In all cases, please remember that a separate incident report must be provided to BaseballSoftballUK, even if it does not result in an insurance claim.

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